Event Services

Events may be held between the hours of 8 a.m. and 10 p.m. Client set-up and tear down must be included in these hours. Exceptions to these hours must be approved by the Events Manager.

Our onsite catering server, C&J Catering, does not provide alcohol for events. Hosting organizations are welcome to provide beer and wine for events in an open-bar format or with pre-distributed drink tickets. Beer and wine must be provided by the hosting organization or an approved vendor and served by RAMP-certified bartenders scheduled through C&J Catering or an approved vendor.

Because of the user-friendly nature of our event spaces, hosting organizations are expected to operate all A/V equipment. Each space includes detailed instructions for operating the A/V equipment within that space, as well as information on connecting to the Wi-Fi network. If you run into an issue, you can contact the Events Manager for basic troubleshooting. If your event requires advanced levels of A/V support, the Events Manager can help schedule a dedicated A/V technician at an additional charge. Learn more about our A/V capabilities.

All event details should be finalized and submitted to the Events Manager at least three weeks prior to the start of your event. Final headcounts should be provided at least five days in advance. While we will make every effort to accommodate last-minute adjustments, we cannot guarantee any requests made after these deadlines.

All event charges are subject to 6 percent Pennsylvania state sales tax and 20 percent service charge. A Pennsylvania tax exempt certification from the hosting organization of the event must be presented prior to an event for sales tax not to be charged.

If PA College is delayed or closed due to inclement weather or other emergency reasons, all scheduled events on that date will follow suit. Contracted events will be notified of delay or closure by the Events Manager. PA College delays and closings will also be noted on our website and through WGAL no later than 5:30 a.m. on the date of event. The Events Manager will work with clients to select an alternative date to reschedule cancelled events. If an event is scheduled on a date that the College is delayed, the event will only be delayed if the scheduled start time of the event is during the delayed time period. Otherwise, the event will begin at its regularly scheduled time.

PA College has several parking lots on campus shared between students, faculty, staff and guests. Specific parking areas will be determined during your event planning. The Events Manager will provide a parking map to be shared with all event guests prior to an event. “Event Parking” signs can also be placed in the parking lot upon request.

All event décor must be provided. Nothing can be taped, stapled, nailed, screwed or attached to walls, floors, doors or ceilings with the exception of Post-it flipchart pages. Glitter and confetti is not permitted. Candles may be used as long as flames are enclosed, such as votives or hurricane glasses.

No. All event materials should be printed or copied prior to arrival.

PA College is a smoke-free environment. Smoking is prohibited on all College properties and inside all College facilities.

Hampton Inn Lancaster by Hilton
545 Greenfield Road
Lancaster, PA 17601
0.7 miles from PA College

Marriott Courtyard Lancaster
1931 Hospitality Drive
Lancaster, PA 17601
1.2 miles from PA College

Credit card information will be required to guarantee an event reservation however, payment is not due until after your event. After receiving a final event invoice from PA College, the event may be paid for by check, credit card or e-check. Credit card or e-check payment can be submitted here. All credit card and e-check payments are subject to a convenience fee.